INVITATION TO QUOTATION

Sungi Development Foundation, a leading non-governmental organization, extends invitation to vendors in Hazara to submit quotations for the following during the year 2025-2026:

ITEMS* (only include quotations of items with the following specifications):

Plants minimum Requirements:

• Bright green, strong, and free of discoloration or spots. Avoid plants with yellowing, curling, or dried-out leaves.
• Strong and solid without cracks, wilting, or signs of mold. They should feel firm, not brittle or mushy.
• No visible insects, webs, or holes in the leaves.
• Ensure compact, symmetrical shape healthy growth.
• Fresh and moist but not soggy. Avoid plants with soil that smells bad, fungus or excessively dry.
• Plants covered with protective material, such as Paral, to prevent damage during transportation.
• Young saplings (2–3 years) for easier growth and transport along-with 6-7 ft Height.
• Plants that meet District Torghar climate and soil requirements.

Important Note:

• Vendors may place quotations for some or all of the items/services listed. Sungi retains the right to selectively delete items from this list at our discretion at the time of purchase.
• The issuance of this invitation does not constitute an award commitment on the part of Sungi, nor does it commit Sungi to pay for the costs incurred in the preparation and submission of a quotation.
• Payment would be made through crossed cheque after complete and satisfactory completion/delivery of the assignment & withholding tax (as per Govt. Law) will be deducted at source.

QUOTATION PROCEDURE INSTRUCTIONS FOR VENDORS

The Quotation must include:

The following information about the item(s) to be quoted, as applicable:

* Prices should be submitted in Pakistan Rupees (PKR).  Any complementary/added services, for example, free of cost delivery or delivery at discounted rates, installation or replacement/repair services, etc. should be mentioned separately.

1. The quoted prices must be exclusive of all taxes.
2. Vendor’s National Tax Number (NTN).
3. Vendor’s General Sales Tax Number (GSTN).

Procedure for submitting the Quotation:

1. Quotation must be submitted on the letterhead.
2. Quotation must be submitted in a sealed envelope.
3. Quotation must be submitted by 16:00 hours of the last day of the competition.
4. Quotation must include all of the information listed above. If a quotation is missing any of this information, it may be disqualified from the quotation process.

Sungi will:

1. Make a decision regarding the vendor on a basis of the best combination of the following factors:

• Price · Quality · Terms of payment     · Delivery schedule

2. Reserve the right to reject any and all quotations received.
3. Review all quotations by an internal Procurement Committee.
4. Respond to all quotations by fax or by phone within three weeks of the deadline and once all the necessary Sungi internal procedures have been completed.
5. Reserve the right to make changes to the above-specified quantities, up until the time that the final awards are concluded.
6. Follow the ensuing terms of payment for the commodities: Sungi will issue a crossed cheque to supplier upon delivery of goods and/or completion of services. Cash payments will not be made. Payments will be made in Pakistan

Declarations:

By signing this invitation to quotation; I confirm that,

1. Conflict of Interest:

I have considered any actual or potential conflicts of interest that may arise in relation to participating in this invitation to quotation. I acknowledge that a conflict of interest includes, but is not limited to, any personal, professional, or financial interest that could influence, or be seen to influence, my ability to participate in this invitation to quotation in an impartial and objective manner.

I confirm that I have disclosed any conflicts of interest in writing as part of my quotation. I understand that failure to disclose any conflict of interest, or any attempt to conceal such a conflict, may result in disqualification of my quotation, termination of the contract, and/or other actions as deemed appropriate by the Sungi Development Foundation.

Furthermore, I commit to immediately inform any conflicts of interest that may arise during the supply of goods/services under this quotation and taking appropriate steps to mitigate them.

2. Compliance with Legal and Ethical Standards:

I, my business, and my business partners are not involved in, nor do we support, any activity that is considered illegal by the Government of Pakistan or any activity that may be classified as a ‘terrorist activity.’ I further affirm that neither I, nor any individual or entity affiliated with my business, has engaged in any unlawful activities that could harm the security, peace, or integrity of the country, its people, or its institutions.

I understand that such activities may include, but are not limited to, acts of terrorism, extremism, or other criminal offenses as defined under Pakistani law, and I commit to abiding by all relevant laws, regulations, and ethical standards.

Furthermore, I acknowledge the serious legal and ethical responsibilities in relation to participating in this invitation to quotation, and I understand that failure to comply with these requirements may result in disqualification of my quotation, termination of the contract, and/or other actions as deemed appropriate by the Sungi Development Foundation.

Please note: Sungi will permanently refuse to purchase from or include in future quotations any vendor who attempts to influence the bidding process through bribery, graft, or any other corrupt, illegal, or inappropriate practices.

Last date for Submission of RFQ is 19th March!

 Apply Now !

Position Title: Deputy Manager Finance and Accounts(Only Female)

Nature of Contract: Full Time

Allocated Time: 40 hrs a week

Location: Islamabad 

Position Report to: Director Finance

Profile Summary

The position aims to ensure that all Accounts and Finance related activities at the Head office are completed accurately and in a timely manner as per the Sungi Policies. Deputy Manager Finance acts as a look after all accounting and finance activities at GL level and assists the Director Finance in achieving the departmental objectives.

Tasks & Deliverables

Finance & Accounts

1. Handling all accounting and financial record for the head office and assigned projects.
2. Book-keeping and safe keeping of financial records and files.
3. Processing the payments in a timely manner in compliance with the requirements of Sungi Policies and Donor guidelines
4. Ensure the completeness and accuracy of vouchers and supporting documents
5. Timely recording of transaction in the system
6. Posting bank, Cash, Journal vouchers in the books of Accounts and software.
7. Ensure deduction of income tax and sales tax from all payments where applicable as per requirement of the relevant laws and deposit the same with prescribed time
8. E-filing of tax statements.
9. Making payments through Cheques and Cash as per the Sungi Policies
10. Preparation of Bank Reconciliation statements, Audit Schedule and reconciling subsequent position showing in trial balance and Financial reports.
11. Maintaining organizational and project budgets and corresponding expenditure records
12. Preparing Budget vs Actual reports for the projects and share with relevant project managers.
13. Extend support during the internal and external audits of the organization and projects
14. Preparing and maintaining Bank book and cash book on daily and monthly basis.
15. Maintaining an updated record of staff advances
16.  

Qualification & Experience

• Bachelor Degree in Finance, Commerce or Business Administration/ CA Inter and Articles completed
• Minimum 5 years of relevant experience
• Experience of using Quick Books Accounting Software & good hands-on experience in Microsoft Excel
• Hands-on knowledge of income and sales tax laws

Sungi Development Foundation is an equal opportunity employer and women are encouraged to apply in confidence.

Candidates meeting the above job requirements should send their latest CV with a covering letter clearly explaining their interest and addressing the key competencies for the post on recruitment@sungi.org positively by May 31, 2024. (Please mention the post applying for in the subject line.)

Note: Interviews will be conduct on rolling bases.

 Apply Now !